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5s Certification Audit

The Certification Audit Programme of the The 5S Institute is built round a thorough investigation of the institution and its “way of working” and the extent of its adoption of the 5Ss viz., SEIRI, SEITON, SEISO, SEIKETSU & SHITSUKE.

Certification Audit is carried out for the areas offered for Audit by the Client Organisation, subject to the following :

  • The Audit Process is a 2 –step Process comprising a preliminary audit and a Final Audit. Depending on the size of the area to be audited and intensity of occupation, the Audit time varies, typically from 3 to 10 working days.

  • On conclusion of the preliminary Audit an exhaustive report will be submitted within 21 days of the completion of the audit, pointing out the various non – conformance areas. The findings of this preliminary audit are considered valid for 6 months.

  • The organisation is then requested to indicate a suitable time-frame when they will be ready for the Final Audit. This time-frame should not exceed 6 months from the date of the conclusion of the preliminary audit. If the date indicated for Final Audit is beyond 6 months from the date of the preliminary audit then the preliminary Audit will have to be done all over again at additional cost.

  • On conclusion of the Final Audit, our Findings will be submitted within 21 days of the completion of the Audit.

  • Organisations are rated on a scale of 1 to 10 where 1 represents the lowest rating level and 10 represents the best level of rating.

  • These ratings are awarded as under :

    • If the organisation secures a rating of 1 to 6, no Certificate is given but only a “management Letter” issued which will mention the rating and highlight the non – conformances. The organisation is given up to a maximum of 3 months to correct the non – conformances and offer itself for re-rating. During the second “Final Audit” if the organisation again secures a rating from 1 to 6, then it can be taken up for re-rating again only after 6 months. If the organisation gets a rating above 6, it is issued a Certificate accordingly

    • If the organisation secures a rating of 7 to 9, the organisation is given 2 options.

      • The organisation can accept the rating given, in which case the appropriate Certificate is issued.
      • 6.2.2 Alternatively, it may wish to improve its rating further, in which case it is given 3 months time to correct the remaining NCs and offer itself for audit again. In this second “final audit” the rating arrived at will be treated as final and, accordingly, issued.

        For example, if an organisation gets a rating of 7, it can ask for a re - audit within 3 months. Suppose in the second audit it gets 8, this will be the final rating given and no further re - audit will be done. Of course, the organisation will have a chance to improve its rating at the time of renewal audit.

        On the other hand, suppose an organisation gets a rating of 8 and asks for a re-audit after 3 months. Further suppose that in the second “final audit” it gets a rating of 7, the Certificate will be issued for 7 only.

    • If the organisation secures a rating of 10, a Certificate is issued accordingly.

  • The validity of Audit Certificates is 2 years ; thereafter the organisation is subject to renewal audit. The renewal audit is like a fresh audit and starts de novo from Ground Zero.

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